Bookkeeping Services

Bookkeeping is the backbone of your business. Capturing data accurately without missing any sources, summarizing, presenting in meaningful ways, maximizing deductible expenses and your ITC claims are some of our top priorities.

We are confident in stating that we can save your time and help you to take off bookkeeping from your to-do list.  Our customized bookkeeping services ensure accuracy, completeness, easy access, and plausible interpretation of the financial data. We ensure your custom demands are satisfied with the input and professional analysis of our qualified team. Our team of bookkeepers ensures the technical dynamics of accounting rules and guidelines from international financial reporting standards and local GAAP are incorporated into the overall process of accounting and bookkeeping. We intend to serve with the best of our knowledge, professional competence, professional behavior, professional skepticism, and an intact sense of integrity. All businesses are required by CRA and IRS to keep accurate records for tax purposes and generally retain your records for six years and three years, respectively.

RKB provides bookkeeping services for small to medium size companies whether doing business in Canada or cross-border. We provide a service tailored to your needs, combining any one or more bookkeeping, GST/HST, Payroll, and management reporting functions, leaving you to take care of running your business. With over 25 years of experience in accounting, we focus on organizing your records, highlighting all costs savings, business development opportunities, optimizing your tax savings, timeliness, complaint, and making you worry-free!

Bookkeeping services

Bookkeeping set up as per client need and reporting requirements

The most important news about our bookkeeping services is that your company does not need to employ, train and manage a bookkeeper and all the expenses to be incurred in the process of employing a bookkeeper can be avoided.  Our Professional bookkeeping services allow your business organization to save resources of your business and by just paying an affordable amount of money as a price in exchange for our services for the time we are going to spend working on your business’s books of accounts. Our firm accepts and takes responsibility and accountability for the work done in your books of accounts and you will never find any deficiency in our services.

Bookkeeping Cycle

Before we or you are doing yourself, start setting up your bookkeeping system, need to understand the fundaments and the basics.

Purpose of bookkeeping

Defining and understanding the purpose will help in designing and selecting the right tool for your bookkeeping requirements.

Bookkeeping set up

Listing your reporting requirements

  • Invoicing customers and tracking collections
  • Monitoring expenses and profitability
  • Tracking inventories and assets
  • Payroll processing
  • GST/HST, Sales tax filing
  • Monitoring growth
  • Business decision making
  • Brand building
  • Tax filing and compliance
  • Some or all of the above

 

Transaction cycle

 A business transaction is an event in which your business has created a financial asset or a liability. Understanding the transaction cycle will help to organize the source documents and timely recording.

  • Purchasing and accounts payable
  • Processing or manufacturing
  • Inventory
  • Performing services
  • Sales and Accounts receivable
  • Banking
  • Reporting
  • Tax filing
  • Documentation
Bookkeeping transactions cycle

The flow of your financial transactions and business processes

Accounting Cycle

The accounting cycle starts from bookkeeping which is initial recording the transaction and referencing through the document, summarizing and presenting this information in a meaningful way.

Accounting cycle

Your data flow chart

  • Where are my source documents?
  • Tools to record
  • When to record
  • Summarizing the categories
  • Balancing the books
  • Yearend/period end
  • Management reports

Financial reports

Our step-by-step approach can take away the enormous burden placed on you by taking care of all your bookkeeping and accounting needs.

  • Free consultation meeting with you. Special consideration is given to business startups, new entrepreneurs.
  • Understand your business requirements, your business strategies and goals, business stage, all your tax filing, and compliance requirements, through our robust and comprehensive inquiry in a physical meeting, virtual meeting, or phone call, and the review of documents that you provide us.
  • Based on your need, without compromising the accuracy, timeliness, security, and confidentiality, we provide you our recommendations with various costs effective bookkeeping alternatives and help you choose the right option for you.
  • Select your bookkeeping alternative, we help you implement that alternative, provide training, review-monitoring results with you, make necessary changes as per your suggestions or on our recommendations, with our year-round support 7 days a week as and when you need it.

Initial set-up

We support bookkeeping services with different accounting software and a manual accounting approach with excel. We support different cloud-based and desktop accounting and bookkeeping software including Quickbooks, Xero, Sage, FreshBooks online and Zoho, etc.

We invest time to understand your business lines like streams of revenue and nature of expenses to create a chart of accounts required for smooth bookkeeping activity. We create and categorize different charts of accounts as per the needs of the business and reporting requirements. If you are an ongoing business, we ensure your chart of accounts is clean and any extra codes are removed from the list of accounts. We ensure the grouping of the codes is accurate and mapping leads to the accuracy of financial reporting.

Business operations

It involves day to management of the accounting and transactions. We have designed a mechanism for the input of double accounting where transactions are posted into the accounting system with the review and approval of the professional accountant. Our team of qualified accountants ensures transactions are posted in the relevant chart of accounts. There is a maker checker rule where due consideration is given to substantive procedures for the review and analysis of supports. Our experts ensure entries are passed on a timely basis to support the matching and other basic accounting concepts.

We further ensure the accounting system works on defined parameters and ongoing bookkeeping tasks like recording sales, purchases, expenses, financing, accounting adjustments, and closing processes are carried on a timely basis. We ensure transaction hits the accounting system once sufficient and appropriate supporting evidence like an invoice from supplier, Receiving notes, Sales invoice, delivery notes, agreement for financing are provided to us, We prefer to carry out the task on the same day we are provided supports to avoid any confusions and unnecessary delay.

Reporting

Financial reports provide comprehensive information about the financial performance and financial position of the businesses. It helps businesses in making strategic decisions and fulfilling regulatory requirements. In today’s dynamic environment, decisions need to be made on an immediate basis to ensure the first-mover advantage. Further, We are living in a world where compliance and regulations are increasing on each coming day. Regulatory challenges mandate businesses to ensure a structured flow of financial information and instant availability. That’s why we ease it by providing desired financial reports in no time. Our services are backed by a structured service mechanism and disciplined teams of professional accountants with relevant qualifications and hands-on experience in the field. We ensure our clients are at ease of doing business by outsourcing their bookkeeping to us rather than managing the accounting department at a higher cost.

Bookkeeping options

This form of bookkeeping is good for service industries, IT contractors where you have one or very few customers and you are either a service provider or you have very few products. We call it the shoebox approach of bookkeeping.

Bookkeeping set up in excel

Bookkeeping in MS Excel

QuickBooks Desktop

Setup your multiple businesses

All the tools you need to save time and confidently run your business

  • QuickBooks Desktop Pro
  • QuickBooks Desktop Premier
  • QuickBooks Desktop Enterprise
  • QuickBooks Desktop Premier has special features for professional services, general contractors, manufacturing & wholesale, non-profits, and retailers.
  • QuickBooks Enterprise supports the needs of growing businesses for an affordable price.

 

Online accounting software that saves you time and money

  • QuickBooks online Easy Start
  • QuickBooks Online Essentials
  • QuickBooks Online Plus
QuickBooks Online

Connect your bank and reconcile

Xero

Create professional reports in Xero

Businesses can improve cash flow by getting invoices paid faster on Xero. Access to real-time account information and business tools from your Mac, PC, tablet, or phone means greater control and better decisions.

Accounting Software Built for Owners, and Their Clients Balancing your books, client relationships, and business is not easy. FreshBooks gives you the info and time you need to focus on your big picture—your business, team, and clients.

FreshBooks

Track your mileage from your phone and update in FreshBooks

Zoho

Endless options to integrate your strategic departments

Your Life’s Work, Powered By Our Life’s Work Unique and powerful suite of software to run your entire business, brought to you by a company with the long-term vision to transform the way you work.

Small business accounting made easy With Sage Accounting you can automate daily tasks, invoice customers from anywhere, and accept payments online, so you can get paid faster.

Sage Business Cloud Accounting

Designed for small business

We are pro-advisor or partner with all the above accounting software.

We have a good understanding of many industries such as medicine, sports, franchises, salons, restaurants, and others. We are aware of some variations particular to different industries and this gives us the chance to serve clients across industries. 

Basis of accounting

  • Full accrual basis – maintains your real-time accounts receivables and payables
  • Cash basis with yearend accruals – quick and easy but captures all your banks and visa statements

Our Services

  • Online bookkeeping managed by our team – costs effective ways to manage your data, you have access to your reports online any time
  • Support for Online bookkeeping managed by the client
  • Bookkeeping outsourced from India – the most cost-effective way to maintain your books
  • Onsite desktop – we are available to serve you part-time basis

Offsite – managed by our team

Accounting Services

  • Bank and Visa reconciliations
  • Payroll services – Paystub preparation, WSIB, ROE, T4s and T4A, W-2
  • HST and Sales and Use tax preparation
  • Receivables and payables reviews
  • Financial reports reviews
  • Cash flow reviews
  • Budgets and forecasts
  • Banks and Lenders reporting
  • Financing proposals
  • Yearend close
  • Preparation of financial statements

Why us?

  • A dedicated team of professional accountants.
  • Strong internal controls in the bookkeeping process
  • Basic cost with a higher level of service.
  • A customized approach to tackle the bookkeeping needs of the business.
  • Team Availability on off-site and on-site
  • Sensible and actionable advice grounded in local knowledge and backed by regional and local experience
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